Blog. Insight, issues, opinions and productivity solutions

A Disclaimer, Once And For All!

Posted on December 17, 2013 · Posted in Analysis and Opinion

An uncalled for dissonance As you know I lecture often on Information Overload in organizations, and I describe in these lectures the manifold damages of email overload in a workplace setting, followed by the available remedies. To my surprise, I sometimes encounter an indignant response: people declare that email is a vital tool, and I’m wrong to declare war on it! This always catches me by surprise, because my battle is with the abuse and misuse of email, not with the tool itself; and I’ve certainly never called for abandoning email – I benefit from its use as much as.. Read more

How Software Failed to Replace our Secretaries – and how it’s Getting Better

Posted on December 4, 2013 · Posted in Analysis and Opinion, Individual Solutions

Check out my guest post on the Doodle blog: Everything but the coffee: The evolution of the automated secretary. In this post I discuss the hopes, back in the nineties, that MS Outlook and other Office tools could make the trusty secretaries of old redundant (you could type your own letters and set your own meetings, right?), and how we found before long that a an 80386 microprocessor with some 300,000 transistors was no match for a human with 100 billion neurons. I then discuss the case of setting meetings, and why Outlook in itself is incapable of doing it.. Read more

We Must Prevent Email From Hitting a Wall

Posted on November 20, 2013 · Posted in Analysis and Opinion

When technology hits a wall One thing about any mainstream technology: it can get so successful that it runs into a wall, and then another technology takes over. Take horse power: this worked great for millennia, but by the end of the 19th century there were hundreds of thousands of horses in New York City alone, and the manure they produced on the streets was becoming a huge problem. The issue was resolved only when the automobile was invented and took over (not, one may note, without creating its own environmental issues later on – and we’re waiting for the.. Read more

Default Settings for Scheduling a Productive Meeting

Posted on November 8, 2013 · Posted in Organizational Solutions

In a perfect world… In a perfect world, your calendar application would have a slider control in the meeting scheduling interface captioned “Productivity”. The slider would have calibrations next to it, ranging from “Total waste of everyone’s time” to “Superbly productive meeting”.  Anyone scheduling a meeting could select whether they wanted the meeting to be effective, and how much so. Then again, in a perfect world, would anyone select a setting other than “Superbly productive” for their meetings? So  we could eliminate the slider, and just have the default setting be  the productive one. Right? … and in our world.. Read more

Konrad Zuse, Alan Turing, and the World’s First Computer Startup

Posted on October 18, 2013 · Posted in Startups

Having a hobby you’re passionate about is important. Having a job you’re passionate about is important. And if you’re lucky, there will be a congruence that allows work and hobby to cross-fertilize each other. My hobby of many years is the study of the history of computing technology (you can see some of my collection on my hobby site), and it’s ended up merging with my work. It enriched a number of my lectures – this one, for instance – by providing an unusual treasure of innovative examples; and it led to engagements as curator and scientific consultant for cool.. Read more

Finally! a Big Button to End Workday Interruptions!

Posted on October 7, 2013 · Posted in Individual Solutions

A much needed button The need is hardly new. If you’re like every knowledge worker on the planet, you’ve been suffering for years from the incessant inflow of interruptions (one every three minutes on average, research shows) that chop your workday into tiny fragments. The outcome is “Continuous Partial Attention”, and the cost to productivity has been described in detail in my series of insight articles about the effects of information overload. Closing your office door won’t solve this problem. First, because many offices don’t have doors in this day and age – and if they had, there’d still be.. Read more

NIZ and NIW: Warding Off Dangerous Workplace Interruptions

Posted on September 27, 2013 · Posted in Organizational Solutions

Workplace interruptions can kill. No Interruption Zone around amedication cart in an ICU  (Source) We’re so used to them that we forget how the incessant disruptions caused by phones, BlackBerries, incoming mails, and coworkers popping in for “just a quick question” are wreaking havoc on our ability to focus and think, with dire results for our productivity and creativity. The problem becomes outright fatal in critical work environments where lack of focus can lead to life threatening mistakes: distracting people like medical staff, airline pilots, or flight controllers can definitely lead to disaster. Then again, even where danger to life is.. Read more

Startup Burnout – and What You Can Do About It

Posted on September 18, 2013 · Posted in Analysis and Opinion, Startups

Guest post by Toby Ruckert (Twitter / LinkedIn) When I was 29 years old, I thought I had successfully ticked many boxes of things I wanted to achieve in life. I married the love of my life, became an accomplished pianist, had built and helped others to build several companies and realized my dream of living on an island in a house next to the beach with a view of the ocean. Happy. Right? Yes, happy. But everything comes at a price. The triple and sometimes quadruple responsibilities of the different ventures I was involved in, the wide variety of.. Read more

New Insight Article: How to Launch an Information Overload Program in Your Company

Posted on September 11, 2013 · Posted in Organizational Solutions

While I’ve been doing many different and wonderful things since leaving the cube farm (and, come to think of it, before then as well), the one I can honestly claim the most special experience with is helping organizations solve the problem of Information Overload in a structured manner. And while every company is different, requiring me to customize my intervention to the local company culture and other details, I have by now developed a general approach that seems to work well. In my new insight article I explain this approach, which should allow you to apply it in your own.. Read more

On the Volatility of Startups

Posted on August 25, 2013 · Posted in Analysis and Opinion, Startups

        To a first approximation, all startups fail. This should never be a deterrent to starting one up. – I wish I could attribute this to some famous name, but hey, it’s all mine… and very true. As I mentioned before, these days I’m writing a white paper I call “Solutions to Information Overload: a Catalogue Raisonné”, being an encyclopedic compilation of every solution I know to Information Overload. Many of these are products from small startup companies, and I’m repeatedly delighted by the originality of thought and the positive energy characterizing these. Less delightful by far is the observation.. Read more